Caliburn Global Medical Service

Business Administration Manager (BAM) for Iraq

Full Time


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Business Administration Manager (BAM) - MSSI

Caliburn International LLC is a leading provider of professional services and solutions to U.S. federal government agencies and commercial clients. We provide consulting, engineering, medical, and environmental services as well as large scale program management in support of our core markets of national defense, international diplomacy, and homeland security client readiness. Caliburn employs over 8,000 dedicated professionals deployed across five continents.

Business Administration Manager (BAM) - MSSI

Job Title: Business Administration Manager (BAM) - MSSI
Job Type: Full-time
Location: Baghdad, Iraq
Education: 4 Year Degree

Job Description
The Medical Services Support in Iraq Program Manager establishes a clinically safe and professionally managed healthcare environment and provides primary health care as well as resuscitative surgical care in accordance with U.S. or equivalent medical standards on a 24-hour basis, 365 days of the year to Chief of Mission (COM) personnel U.S. Embassy Baghdad, serving a population of approximately 6,600 adults.                                                                                                                     

Scope:
The Business Administration Manager (BAM) reports to the MSSI Program Manager or a designated Manager as directed by the Program Manager. Works with the Sr. Business Manager and the PM to facilitate a supporting relationship and partnership with the Chief of Mission (COM), Regional Security Office (RSO) and Regional Medical Officer (RMO) to ensure CHS provides the highest level of medical care possible.
The BAM manages business activities related to Government contracts awarded to provide a wide array of support to – Iraq programs. The BAM, as directed and in full coordination with the Director of International Operations, mobilizes CHS corporate resources and capabilities in the U.S. to ensure an uninterrupted flow of personnel, equipment, supplies and services to Iraq.
Based on the PWS, COM and PM initiatives and priorities, the BAM maintains financial risk management, ensuring resources are efficiently applied to achieve objectives, controlling costs, and establish conditions favorable for overall improvement in service delivery to COM, and other stakeholders.
The BAM will support the Program Manager, COM program officials, government contract oversight authorities, executive management and others to meet business objectives by providing timely, reliable, auditable and authoritative financial reports on the status of programs and projects undertaken under government contracts. In the absence of the Deputy Director of Operations and Sr. Business Administration Manager, the BAM assumes these roles.
The BAM shall use, develop and/or apply proven CHS methodologies that assure that all activities are identified, documented, and tracked so that the program will continuously be evaluated and monitored for cost-efficient service. The BAM in coordination with the PM may submit contract deliverables to the Contracting Officer’s Representative (COR).
All services shall be provided in accordance with established standards, principles and ethics of the profession and applicable professional specialty organizations.

Job Requirements

Required Certifications, Qualifications, and Experience:
A Bachelor's degree in Business Administration, Health Services, Health Care Administration, Hospital Administration or related field; plus, 5-7 years progressively responsible program/project management experience. A MBA, or MS in Health Care/Hospital Administration or equivalent is highly desirable.
Certifications or experience related directly to International programs, Health Care/Hospital care or an advanced professional degree (e.g., PhD, MD, CPA, LLB) are highly desirable.
Knowledge of Medical terminology desirable
2-3 years working with medical metrics and analysis is highly desirable.
Excellent presentation, oral and written communication skills required with strong analytical and problem solving skills with demonstrated staff management and project management. Attention to details and instructions, prioritize workload, tasks and projects, input transactions and generate reports accurately, follow up and update work on a daily basis.
Strong Microsoft Office skills in Word, Excel, Powerpoint, and Outlook required.
Demonstrated expertise in designing look-ahead reports and documents required for program management, scheduling, reporting, and pricing.
Demonstrated experience in working with multiple departments to develop specialized software for improved and efficient performance within the program.
Participate in training, (including HIPAA training)
Have and maintain current certification in Cardio Pulmonary Resuscitation (CPR).
Must have recent experience in the position that is being applied for, for at least 6 months out of the past year

Duties and Responsibilities
The Business Administration Manager will develop a full range of processes, apply appropriate technology and implement detailed procedures to manage financial and contract risks inherent in multiple contract Task Order projects undertaken by the PMO.
Leads business process and systems aspects of the program; Coordinates business operations/contract management start-up implementation, incorporating best practice and compliant processes.
Installs appropriate processes and financial controls required to support the Iraq program; Develops metrics and measures to track value delivered to the client/COM for expenditure of human and other resources.
The BAM will manage business functions capable of continuous improvement of financial and accounting processes, analytical processes, tools and reporting, budgeting and forecasting, controls and performance, financial closing and invoice preparation, financial and management reporting and coordinating corporate accounting, contracting, and related services.
The Business Administration Manager assists in preparing proposals in response to new contract Task Orders.
Leads efforts to mobilize financial planning resources for each new-Iraq task order
Interfaces with COM, Contracting Officer and other designated Government officials, as required, to assist with financial aspects of the contract.
Ensures the client/COM satisfaction by mobilizing financial resources required for delivering quality service and effective solutions under emergent conditions.
Maintain the highest regard for patient dignity and observe the precepts of the American Hospital Associations Bill of Rights for patients.
Complies with all applicable public law, host country laws and regulations, and any implementing regulations governing financial management of government contracts.
Provides accurate and well-supported invoices; ensure time-keeping and other management systems are well-controlled and produce timely, accurate reports.
Provides timely accurate reports on the financial status of the tasks orders awarded under the contract and all country-level projects
Tracks manpower and ODC costs and associate records consistent with regulatory requirements.
Interacts with the client/COM authorities, program and site medical directors, executive leadership, and PMO and CHS functional experts to identify risks, issues or ‘gaps’ in performance, analyze roots causes, develop corrective action or remediation plans, implement plans and track progress and make necessary adjustments until corrective action is accomplished. Coordinate and work close with CONUS Travel Team for smooth deployment, PTO and EOC travel and movements.
Manage MSSI bank account at Iraqi bank. Work with bank personnel, to add/delete authorization for the account, and balance books for wired money from Corporate.
Develops initiatives to deliver increasing greater value to the government and the client.
Attends and participates in a variety of meetings and task force groups to improve quality and outcomes, communicate issues, obtain approvals, resolve problems and maintain specific level of knowledge pertaining to new developments, new task efforts, and new policy requirements.
Assists with the managing of day to day activities and prioritizing tasks.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
Complies with all applicable CHS standards and guidelines.
Other duties as assigned.

Other Requirements:
Must have a valid, current U.S. Driver’s License
Must have a current U.S. Passport.
Must sign a CHS Foreign Service Agreement (FSA) and is bound to the terms and conditions of the FSA.
Shall be proficient in the ability to speak, write and communicate in English.
Work hours are based on a 72 hr. work week; typically six 12 hour days but other variations may apply.
Requires a favorably adjudicated Moderate Risk Public Trust (MRPT) investigation conducted by the Department of State, Bureau of Diplomatic Security.
Shall attend a Pre-deployment Counter Terrorism training course prior to deployment to Iraq.

Physical Requirements:
Must be confirmed by a medical examination to be “medically and dentally fit” in accordance CHS Medical Readiness Guidelines and Policies and/or as dictated by the Client.
No conditions that would prevent the wear of personal protective equipment; including protective mask, ballistic helmet, body armor and chemical/biological protective garments or conditions that would prevent the capability of donning, lifting or carrying of up to 70 lbs. of referenced gear while running to a bunker or protected area in the face of perceived or imminent danger.
Work is normally performed in a typical interior/office work environment; travel in Iraq is required by surface or air.
The climate is desert-like, hot, and prone to dust storms.

Please apply online

Caliburn International is an Affirmative Action/Equal Opportunity Employer (EOE). Employment selection and related decisions are made without regard to race, color, age, national origin, religion, sex, disability, veteran status, gender identity, sexual orientation, and other statuses protected by law.

Business Administration Manager (BAM) for Iraq

Locations: Iraq, Middle East