1532 Facilities Administrator - Santa Maria CA
1532 Facilities Administrator
Full-time Non-Ex Reg Full-Time Clerical
Santa Maria, CA 93454
Please apply online
Under the general supervision of the Facilities Manager/ AVP Facilities, the Facilities Administrator assists in administering the day-to-day operations of CoastHills’ facilities, physical building safety and security. Ensures the safety and security of members, employees, and others on-site at CoastHills facilities. Assists in the oversight of system operations. In coordination with the Facilities Manager ensures that all structures, renovation projects or additions comply with safety, health and environmental regulations and laws. Monitors and maintains the buildings, grounds and workflow for safety and security. Oversees the work of contract custodial workers, grounds keepers and other maintenance staff. Plans projects as needed from conception to implementation. Performs all tasks according to the department’s strategic goals.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following statements are intended to describe the general nature and level of work being performed by this position. It is not intended to be an exhaustive list of all functions, responsibilities, and skills required of this position. Other duties may be assigned to meet business needs.
Assists the Facilities Manager with system operations, including system design, maintenance, and updates.
Acts as lead on Facilities projects within scope of the position, managing resources and scheduling.
Assists the Facilities Manager in ensuring that the facilities are a safe, efficient, and inviting environment.
Assists the Facilities Manager with building maintenance, as well as the surrounding grounds.
Coordinates and directs select contractors and vendors associated with the upkeep and supply of Facilities.
Serves as back-up to the Credit Union’s Security Officer (Facilities Manager); assists with building security functions, including camera operation, code access, safety inspections, key access and inventory, alarm and fire permits, fire systems and facility inspections.
Assists with the Facilities Manager’s “Safety Officer” function; ensures compliance with federal, state, and local regulations, including ADA and OSHA.
Partners with team as needed to design or plan workspace environments.
Oversees environmental factors, both internal and external, in coordination with safety laws and compliance.
Maintains the upkeep and inventory of building and office equipment and furniture purchase orders for building projects; assists with the assembly of select equipment and furniture as needed. Keeps track of costs and invoices as assigned.
Coordinates repairs and maintenance of all Facilities systems such as HVAC, plumbing, power, sewer, signage, and lighting.
Assists the Facilities Manager with the installation and maintenance of critical branch equipment, including ATMs, CDMs, night drops, safes, teller equipment and furniture, and vaults.
Performs select building systems inspection, maintenance, and records management.
Assists both the Chief Administrative Officer and AVP Facilities with business priority projects.
Manages the off-site storage and destruction of the Credit Union’s document storage program.
Coordinates and schedules work submitted to Facilities through the internal help-desk system.
Assists with providing newly hired employees with workspace, furniture, and supplies.
Maintains effective communication with branches, departments, and Leadership team on projects.
Manages and directs the established facilities standards.
Manages departmental practices, procedures, and policies.
Performs duties as assigned by management and may be assigned to work at any location
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
Two years college or specialized training in various facilities related skills preferred.
Three to five years’ experience in facilities management preferred.
Mechanical experience and/or familiarity with building operations required.
Project management experience desired.
Previous credit union experience desired.
Certificates, Licenses and Registrations
Possess or be working towards goal of acquiring Facilities Management credentials.
Possession of a valid driver’s license and proof of personal vehicle insurance.
Possession of or working towards goal of acquiring an FMP credential through International Facility Management Association (IFMA).
Building operation and maintenance.
Generally accepted building practices.
Building security/access systems.
Computer system/software to effectively perform job.
Set-up of computer workstations.
Working knowledge of power tools, hand tools and equipment.
Other Skills and Abilities
Operates a variety of office equipment and machines, as well as an automobile.
Ability to travel, attend, and participate in meetings, seminars, and conferences held after normal business hours that may require unaccompanied long-distance travel and overnight lodging.
Ability to work early mornings, evenings, weekends as required
Please apply online
Locations: California (CA)